Manage your business better with these three G Suite apps

by Rogers Rogers   |   October 16, 2018   |   Share this :  

Use Admin, Keep, and Hangouts Chat to keep your teams and technology on track

You've probably noticed that your small business doesn't manage itself. As the one in charge, you might find yourself responsible for more than you initially bargained for, overseeing everything from your company's devices and security to troubleshooting projects among multiple teams. And at some point, you also need to make time to contemplate the bigger picture and come up with strategies for your company's future. It might seem overwhelming to start, but Google's suite of affordable business apps can make managing your company a little less daunting. To that end, we're going to examine how G Suite's Admin, Hangouts Chat and Keep tools can ease a business owner's burden.

Admin

IT experts are a nice luxury, but Google's Admin app lets a small business owner quickly and easily handle many of the tasks for which IT administrators have traditionally been responsible. Its simple, non-technical interface allows you to set up devices for company use by pre-installing some apps, whitelisting others and setting up analytics that let you monitor how and when all of your devices are being used. Once devices are ready, you can distribute them to authorized users and set up personalized, airtight security protocols, such as two-factor verification and encryption to protect the privacy of client and company data. If a device is ever lost or stolen, you have the power to instantly lock it or remotely wipe its memory. Some advanced Admin features require a Business or Enterprise subscription, but most are available in the Basic G Suite package, which costs $5 per month per user.

IT experts are a nice luxury, but Google's Admin app lets a small business owner quickly and easily handle many of the tasks for which IT administrators have traditionally been responsible.

Hangouts Chat

Communication is key to keeping employees and projects on the right track, but as your teams grow and begin working remotely, it can become significantly harder to manage their efforts. Hangouts Chat might be the solution. It's a great way to informally stay in touch with everyone, via both private messages and group chats, to check up on task progress and milestones. And since conversations are threaded and stored, employees can reference them and maintain trajectory without bothering you with repeated questions. Better still, it's integrated with other G Suite apps, including Google Drive, making it easy for you to review and sign off on deliverables from wherever you happen to be. And there's no need to worry about privacy, thanks to security measures including two-factor authentication, single sign-on and support for Google Vault. Like Admin, most Hangout Chats features are available in the version included with a Basic G Suite subscription.

Hangouts Chat might be the solution. It's a great way to informally stay in touch with everyone, via both private messages and group chats, to check up on task progress and milestones.

Keep

Once you've made sure your teams and technology are functioning smoothly, you need to get to work on planning your company's future. That's where Keep can come in handy. Struck by inspiration during your commute? Open Keep and jot down a note – no Internet required as everything gets synced automatically the next time your device is connected – then expand on these thoughts by creating action items and adding related files, including documents, photos and even concept sketches and diagrams. When you're ready to share your brainstorms with key members of your staff, you can easily distribute them to other users and watch as they complete tasks and bring your ideas to life. Even better, all of these features are included in Keep regardless of whether you have the Basic, Business, or Enterprise edition of G Suite.

Open Keep and jot down a note – no Internet required as everything gets synced automatically the next time your device is connected – then expand on these thoughts by creating action items and adding related files, including documents, photos and even concept sketches and diagrams.

Ready to do more for your business? Learn how G Suite apps can help you build better client relationships.

Original Post by Chad Sapieha on Rogers Small Business Blog – click here for more.

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